SAR request form
Procedure for requesting a SAR from the surgery
We require all requests to be made to the surgery in writing.
The SAR form will be required, this can be downloaded, completed and brought to the surgery for the attention of The Practice Manager.
The request can also be made via email to email@example.com
If the request is made by a third party, e.g solicitor you will be sent a SAR form to completed and the notes supplied to yourself to deliver to the third party.
ONCE YOU HAVE YOUR MEDICAL NOTES IT IS YOUR RESPONSIBILITY TO KEEP THEM SAFE.
Please read the following
As the guardian of your medical record we are responsible for ensuring only necessary and relevant information held on your record is shared with third parties, however we also have a duty to comply with a Subject Access Request made by you as a patient.
We will provide you, the patient, with your records. You can then pass these onto the third party once you have checked the information in them.
Please bring ID with you when you collect your records. If you provide an email address it will be possible to email your records to you.
Due to the changes in the General Data Protection Regulations, we need to make you aware that the records you request remain your property even if sent to a solicitor.
You may wish to ask for them to be returned to you once they have dealt with your legal issue. Our reason for highlighting this is that if another request for your medical records were to be received by the practice, a reasonable fee based on administrative costs would be chargeable.
Once the SAR is received at the surgery we will deal with your request as quick as possible. We will contact you to let you know when your notes are ready to be collected.
If you provide an email address it will be possible to email your records to you.
Please bring ID with you when you collect your records.